Technology Awards

IT Recognition Award Recipients

October 2004

Department of Mental Health, Department of Social Services, Department of Health & Senior Services, Department of Elementary and Secondary Education - Vocational Rehabilitation Multi-Agency Data Dictionary Project

Recipients:

              DESE – Voc Rehab               Department of Mental Health
                        Linda Fick                                Donna Haley
                        John Harper                             Gary Lyndaker
                        Richard Pierce                          John Marshall
                        Michelle Ruppel                       
                        Steve Powell, Consultant

         Dept. of Social Services        Dept. of Health & Senior Services
                        Steve Adams                           Gail Binkley
                        Roseanne Boessen                    Rodney Britt
                        Matt Dudzik                             John Claas
                        Tyler Jenkins                            Debbie Kolb
                        Sandra Levels                           Diane Poole
                        Janel Luck                               Scott Willett
                        Gary Seabourne                        Faye Zumwalt
                        Charles Williams

Project Description

Consumer surveys, focus groups and legislative committee reports have clearly stated the need for a service delivery system for Missourians that is consistent, easy to use, coordinated, and does not require clients to repeat the same information over and over.  In order to deliver and coordinate services in the most efficient and cost-effective manner, electronic sharing of data is necessary.  The appropriate information technology infrastructure, including common data dictionary standards, is critical if information is to be shared for services delivered by multiple agencies.

To make this multi-agency data dictionary possible, staff from DHSS, DMH, DSS and DESE-Vocational Rehabilitation worked together with the consulting firm of Tier Technologies.  Six applications across the four agencies were reviewed for common attributes.  Sixty-six client name and demographic attributes were identified and reconciled with national data standards and aligned with Missouri GIS addressing standards.  Along with the multi-agency data dictionary, a data dictionary methodology was documented for future use and a suggested architectural rendering for an online initial client application system was delivered.

This effort has truly been one of cooperation and collaboration.  It reaches out to address citizen expectations for convenient government services.  The recipients of the Missouri IT Recognition Award are to be commended for setting aside their agency roles and putting the interest of the citizen first.  Once implemented, this initial client intake application will require the client to give name and demographic information once rather than multiple times.  As a result of the cooperative effort across the public benefit pillar agencies, Missouri now has a multi-agency data dictionary for online application development that will carry it into the future and facilitate the sharing of information across agencies.

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