Project Tracking

Policy Statement:

Project managers must continuously track the progress of all projects against the project plan.

Purpose:

Project managers will ensure that the project is continuously tracked and that appropriate actions are taken.

Overview:

Project tacking involves monitoring and reviewing the project accomplishments and results against documented estimates contained in the development plan, and adjusting these estimates based on the actual accomplishments and results. A documented and up-to-date plan for the effort is used as the basis for tracking activities, communicating status, and revising plans. Changes in project scope and status have a cascading effect on testing, documentation, and rollout planning. Regular technical and management reviews are conducted to ensure that the management and staff are aware of the project status and plans, and that issues receive appropriate attention.

Objectives:

• Ensure that actual results and performance of the project are regularly tracked against documented and approved plans.
• Ensure that risk assessment is performed during key points in the project.

• Ensure that corrective actions are taken when the actual results and performance of the project deviate from the plans.
• Ensure that changes to commitments (e.g., assignments, budget, schedule) are understood and agreed to by all affected groups and individuals.

Responsibilities

The project manager has primary responsibility for implementing this policy.

Evidence of Compliance:

To demonstrate compliance with this policy, the following documentation must be available, at a minimum:

• Actual vs. Budgeted Cost Reports
• Planned vs. Actual Schedule
• Updated Risk Management Plans
• Deliverable Status List
• Corrective Action Plan (may be included in RMP)
• Requirements Traceablility Matrix (High risk projects

Project Tracking Guidelines and Best Practices

Project Management