State Fleet Management

Vehicle Preapproval Process, Vehicle Credit and Insurance Recovery Funds

Executive Order 05-02

Vehicle Preapproval Process

• Vehicle Preapproval Form with Instructions (revised 02/15/08)
  The preapproval form is available in a Microsoft Word form.  Users of the form can complete the form using Microsoft Word by tabbing through the fields. 
• PDF version of Vehicle Preapproval Form

All purchases of expansion or replacement vehicles must be compliant with the Vehicle Acquisition Section of the State Vehicle Policy (SP-4). All new or used vehicle purchases under 8,500 GVWR (Gross Vehicle Weight Rating) with the exception of law enforcement pursuit vehicles, must be preapproved by the State Fleet Manager. This includes vehicles purchased directly from other agencies or State Surplus Property. Agencies must submit the Vehicle Preapproval Form as soon as possible to facilitate the review of the purchase order.

Vehicle Credit and Insurance Recovery Funds

State Fleet Management administers Vehicle Credit and Insurance Recovery Funds. Vehicle credits are proceeds from the sale of state vehicles through State Surplus Property. Insurance recovery funds are monies recovered on behalf of state agencies by OA Risk Management. These funds are deposited into the OA Revolving Fund and made available to state agencies to use toward the purchase of replacement vehicles.

• Vehicle Credit and Insurance Recovery Procedures [PDF]
• Vehicle Credit and Insurance Recovery Request Form [PDF]   
• Vehicle Credit Report (updated 03/03/08) [Excel] [PDF]
• Insurance Recovery Report (updated 04/08/08) [Excel]    [PDF]