State Fleet Management

Smart Lease Vehicle Program

The Smart Lease Vehicle Program generates cost savings by providing a mechanism for state agencies to transfer employee business miles from high cost mileage reimbursement to a state-owned, leased purchased vehicle. The program utilizes state fleet vehicle contracts and the new Master Lease Services Contract.

Master Lease Services Contract

The State of Missouri awarded its Master Lease Contract to Banc of America on July 1, 2006. Contract C206031001 runs through June 30, 2007.  

Materials from 10/25/06 Smart Lease Kickoff Meeting

Power Point Smart Lease Presentation

For more information, contact:

Cindy Dixon
State Fleet Manager
573-751-4534

How does the Smart Lease Program Work?

The program is designed to work as outlined:

1. Agencies review prior year mileage reimbursement data and determine employees that might be eligible for the program.
2. Agencies draft an agreement (template provided by OA) listing employees and their estimated business miles that will be transferred to a Smart Lease vehicle.
3. OA reviews draft agreement.
4. If approved, agency issues a vehicle purchase order in the amount of $1.00 to the vendor on state contract with a statement on the PO that payment will be remitted by Banc of America.
5. Agency follows instructions to obtain Master Lease financing.
6. Agency records lease in SAM II according to existing SAM II Policies and Procedures.
7. Agency monitors vehicle usage to ensure compliance with State Vehicle Policy minimum utilization requirements.
8. Agencies are responsible for quarterly lease payments, fuel and maintenance.
9. Vehicle is titled and licensed to the state agency. Vehicle is retained by the state agency at end of lease term.