• Who needs a state ID Badge?

Any state employee, contractor, lobbyist, or member of the press located in a state owned building maintained by the Office of Administration, Division of Facilities Management, Design and Construction (FMDC) is required to have a State ID Badge.  Departments with staff or contractors located in leased facilities or those not maintained by FMDC may also request badges.

• Where are ID Badges or Building Access authorizations processed?

• What are the hours that a badge can be processed?

• What are scheduled hours for employee access for state maintained buildings needing ID Badges with authorized access?

• Who should I contact with questions?

• Are State ID Badges required to be returned to FMDC when no longer needed?

If a badge holder leaves a department’s employ and/or transfers to another state department, the current badge should be returned to the appropriate processing location for inactivation.  These badges will then be destroyed by FMDC. All contractor badges that are no longer needed or have expired must subsequently be returned to FMDC for inactivation and shredding.

• Where can I find the “Request for ID Badge/ Building Access form?

• Who can authorize someone to sign the ID Badge/Building Access Applications?

AA – Appointing Authorities:  Usually the department director or a person who has authorization to designate individuals they wish to represent the department.To view a list for your department go to:  www.oa.mo.gov/fmdc/security/DepartmentReps.pdf

• Who is authorized by my agency to sign the ID Badge/Building Access Applications?

SA – Signature Authorities:  Department individuals authorized by the department’s authorized authority to sign applications for ID badges with or without secured area access for employees and contractors who may be working with a department.  These individuals may also send requests for badge reprints or access revisions via email to the appropriate processing location.  Requests for new security accesses for employees that have an existing ID Badge will need to be submitted via the application with the secured area access information included.

• Can employee photographs be submitted electronically?

If a department has employees that are not located in close proximity to a processing location, they may submit employee photographs to FMDC on a CD or by email attachment.   Hard copies of the completed applications signed by the department’s signature authority and photocopies of current photo identifications of each employee must be submitted before processing can be completed.  Due to poor quality, FMDC asks that forms of photo identification not be submitted electronically.

• Can forms of photographic identifications for employees be submitted electronically?

Regretfully, no; due to poor quality, FMDC asks that forms of photo identification not be submitted electronically.

• What documents are necessary if revised access is needed?

Department Signature Authorities may send requests for badge reprints or access revisions via email to the appropriate processing location.

• What documents are necessary if an employee needs access added and they currently have a State ID Badge with no security access?

Requests for new security accesses for employees that have an existing ID Badge will need to be submitted via the application with the secured area access information included. See Building/Secured Area Access - State Employees for complete process.

• What documents are required for a State Employee ID Badge with no building access?

The employee must bring the completed application signed by the department’s signature authority, along with a form of current photo identification (driver's license, nondriver license photo ID, military ID, minor ID, etc.) to the appropriate location.  The information will be verified and an ID badge will be processed.

• What documents are required for a State Employee ID Badge with building or secured area access?

To avoid extended waits and delays for employees, FMDC asks that requests for State ID Badges with building and/or secured area access be submitted prior to sending the employee to the processing location.Upon receipt of the application signed by the department’s signature authority, a report run through Capitol Police for outstanding wants or warrants will be requested.  Results of any outstanding warrant may result in the individual being contacted by Capitol Police or local law enforcement agency. 

• How will I know when a badge with building or secured area access is ready to be processed?

Once the application is approved, FMDC will notify the department that the employee should report to the appropriate location for processing.

• Can I just send an employee to a processing location for an ID Badge with access if they have all of the required documents?

To avoid extended waits and delays for employees, FMDC asks that requests for State ID Badges with building and/or secured area access be submitted prior to sending the employee to the processing location.

• What should I do when an employee leaves agency employment?

If a badge holder leaves a department’s employ and/or transfers to another state department, the current badge should be returned to the appropriate processing location for inactivation.  These badges will then be destroyed by FMDC.

• What documents are required for a Contractor Badge?

To avoid extended waits and delays for contractors, FMDC asks that the completed application for a Contractor ID Badge along with a current criminal background check through the Highway Patrol be submitted prior to sending the contractor to the processing location.  A form to request a Missouri State Highway Patrol Criminal Background Check for contractors working for State Departments can be found on the web at: www.mshp.dps.missouri.gov/MSHPWeb/PatrolDivisions/CRID/CrimRecChk.html If a contractor does not have a social security number or a valid driver’s license or has been living in the state for less than one year, a copy of another form of photo identification should be attached to the application that includes the former resident address.  If the contractor will be permanently located in a building indicate where in the area designated for “Building, Floor, Room Number” on the application.

• How long are Contractor badges issued for?

Unless specified by the host department for a shorter period of time, all Contractor’s ID Badges will expire one year from date of issuance.

• How can a Contractor’s badge that is due to expire be extended?

If a contractor continues to need an ID Badge, the host department will need to submit a completed application along with a current background check provided through the Highway Patrol as outlined in the procedures.

• Will an department be notified when Contractor badges are due to expire?

It is the host department’s responsibility to ensure that contractors have current Contractor ID Badges.  In an effort to assist departments, FMDC will provide monthly reports showing contractor badges due to expire within the next 30 days.  On the date of expiration, Contractor Badges will be inactivated until FMDC receives a completed ID Badge Application signed by the department’s signature authority, a current background check through the Highway Patrol and the new badge is properly processed.

• What should I do when a contractor’s badge is no longer needed?

All contractor badges that are no longer needed or have expired due to the one year issuance must be returned to FMDC for inactivation and shredding.